Scheduling Posts

PostPilot's scheduling system allows you to plan and automate your social media content, ensuring consistent posting across all platforms.

Scheduling Overview

The scheduling system includes:

• Content Calendar - Visual calendar view of all scheduled posts
• Bulk Scheduling - Schedule multiple posts at once
• Optimal Timing - AI-powered suggestions for best posting times
• Recurring Posts - Set up automated recurring content
• Time Zone Management - Schedule posts for different time zones

Basic Scheduling

1. Schedule a Single Post

1. Create your post in the composer
2. Click Schedule instead of Publish
3. Choose your preferred date and time
4. Select time zones if needed
5. Click Schedule Post

2. Choose Your Timing

Manual Selection:

• Pick specific date and time
• Use the calendar picker for easy selection
• Set different times for different platforms

Optimal Timing:

• Let PostPilot suggest the best times
• Based on your audience activity data
• Optimized for each platform's algorithm

3. Platform-Specific Scheduling

Each platform has different scheduling capabilities:

• Twitter/X - Schedule up to 30 days in advance
• LinkedIn - Schedule up to 90 days in advance
• Instagram - Schedule up to 30 days in advance
• TikTok - Schedule up to 10 days in advance
• Facebook - Schedule up to 6 months in advance
• Pinterest - Schedule up to 30 days in advance

Advanced Scheduling Features

Content Calendar

The content calendar provides a visual overview of all your scheduled content:

Calendar Views:

• Month view - See all posts for the month
• Week view - Detailed weekly schedule
• Day view - Hour-by-hour breakdown

Calendar Features:

• Drag and drop - Reschedule posts by dragging
• Color coding - Different colors for different platforms
• Bulk actions - Select multiple posts for batch operations

Bulk Scheduling

Schedule multiple posts efficiently:

1. CSV Upload - Upload a CSV file with post data
2. Template Creation - Create reusable post templates
3. Batch Scheduling - Schedule multiple posts at once
4. Time Spacing - Automatically space posts throughout the day

Recurring Posts

Set up automated recurring content:

Recurring Options:

• Daily - Post every day at the same time
• Weekly - Post on specific days of the week
• Monthly - Post on specific dates each month
• Custom - Set your own recurring pattern

Content Types:

• Motivational quotes - Daily inspiration
• Tips and tricks - Educational content
• Product updates - Regular announcements
• Behind the scenes - Regular company updates

Optimal Timing

AI-Powered Suggestions

PostPilot analyzes your audience data to suggest optimal posting times:

Factors Considered:

• Audience activity - When your followers are most active
• Platform algorithms - Best times for each platform
• Content type - Different content performs better at different times
• Historical data - Your past post performance

Suggestion Types:

• Best overall time - Highest engagement potential
• Platform-specific - Optimized for each platform
• Content-specific - Based on your content type
• Audience-specific - Tailored to your followers

Time Zone Management

Schedule posts for different time zones:

1. Set your primary time zone in account settings
2. Choose posting time zone when scheduling
3. View in local time - See when posts will go live locally
4. Bulk time zone changes - Update multiple posts at once

Managing Scheduled Posts

Viewing Scheduled Content

Scheduled Posts Page:

• List view - All scheduled posts in chronological order
• Filter options - Filter by platform, date, or status
• Search functionality - Find specific posts quickly
• Bulk actions - Select multiple posts for batch operations

Calendar View:

• Visual representation - See posts on calendar
• Drag and drop - Reschedule by dragging
• Quick edit - Click to edit post details
• Status indicators - See post status at a glance

Editing Scheduled Posts

Edit Options:

• Content changes - Modify text, media, or hashtags
• Timing updates - Change date or time
• Platform changes - Add or remove platforms
• Status updates - Pause, resume, or cancel posts

Bulk Editing:

• Select multiple posts - Choose posts to edit together
• Bulk time changes - Update timing for multiple posts
• Platform updates - Add/remove platforms in bulk
• Status changes - Pause or cancel multiple posts

Post Status Management

Status Types:

• Scheduled - Post is queued for publishing
• Publishing - Post is currently being published
• Published - Post has been successfully published
• Failed - Post failed to publish (requires attention)
• Paused - Post is temporarily paused
• Cancelled - Post has been cancelled

Scheduling Limits

Plan-Based Limits

Starter Plan ($9.99/month):

• 10 posts scheduled simultaneously
• 100 total posts per month
• Basic scheduling features

Professional Plan ($19.99/month):

• 50 posts scheduled simultaneously
• 1,000 total posts per month
• Advanced scheduling features

Creator Plan ($29.99/month):

• 200 posts scheduled simultaneously
• Unlimited total posts per month
• All scheduling features

Managing Your Limits

Usage Tracking:

• Dashboard overview - See current usage
• Limit warnings - Get notified when approaching limits
• Upgrade prompts - Suggestions to upgrade when needed

Optimization Tips:

• Space out posts - Don't schedule all posts at once
• Use recurring posts - Automate regular content
• Monitor usage - Keep track of your monthly limits

Best Practices

Scheduling Strategy

Content Planning:

• Plan ahead - Schedule posts 1-2 weeks in advance
• Mix content types - Vary your post types and topics
• Consistent timing - Post at regular intervals
• Platform optimization - Tailor content for each platform

Engagement Optimization:

• Peak hours - Post when your audience is most active
• Weekend content - Schedule different content for weekends
• Holiday planning - Plan special content for holidays
• Trending topics - Schedule content around trending topics

Content Calendar Management

Organization Tips:

• Color coding - Use different colors for different content types
• Batch creation - Create multiple posts in one session
• Template usage - Use templates for consistent content
• Regular review - Review and update your calendar weekly

Troubleshooting

Common Scheduling Issues

Posts not publishing:

• Check platform connections
• Verify account permissions
• Ensure content meets platform guidelines
• Check for platform outages

Timing issues:

• Verify time zone settings
• Check platform-specific time limits
• Ensure internet connection is stable
• Review platform status

Bulk scheduling problems:

• Check CSV file format
• Verify all required fields are included
• Ensure content meets character limits
• Check for duplicate content

Next Steps

Now that you understand scheduling, explore these related topics:

• Creating Posts - Master the post creation process
• Analytics - Track your scheduled post performance
• Team Collaboration - Work with team members on scheduling

Need Help?

If you need assistance with scheduling:

• Check our FAQ for common scheduling questions
• Visit Troubleshooting for detailed solutions
• Contact Support for personalized help